新增资产

It is the policy of the California State University [CSU] that university property is properly valued, maintained and safeguarded; that all university property transactions (收购、出售等.] are recorded in an accurate and timely manner; and that all university property procedures are followed.

An asset is any university property that has a purchase price, or fair market value, of $5,000 or more, inclusive of all taxes and shipping charges. 它通常是通过 a requisition; however, an asset can also be donated or gifted to the university.

There are several types of property:

利用设备
Items purchased to place a building or structure into service

Purchases

Prior to its arrival, university property purchased through ProCard or Purchase Order [PO] should be communicated to the 财产协调员 [PC] shortly after the transaction has been completed; ideally, within 48-72 hours.

If the 财产协调员 was not notified prior to the arrival of the property, please contact the PC at the time the property is placed or delivered 到部门.

Upon identification of the property, if the item is deemed an asset, the Property Coordinator will affix an 菠菜网lol正规平台 Asset Tag to the property, gather data from the department regarding the asset and enter the asset into the university’s Common Financial System [CFS].

When notifying the 财产协调员 about a newly acquired piece of property, please be prepared to provide the following information:

制造商的名字
型号/部件号
序列号/ VIN号
Purchasing Method, including PO Number if applicable
该项目的总成本
物品位置 [楼名及房间号码]
财产保管人名称和雇员编号

Donations

Donated property is purchased by an Auxiliary [e.g. 联合研究基金会学生，斯巴达商店等.并捐赠给了大学.

Prior to the acceptance of a donation, approval must be granted by several Campus 管理员可透过捐赠财产表格[pdf].

The Auxiliary will work with the accepting department to complete the form and provide all necessary backup documentation. Once completed, the Auxiliary will be responsible for submitting the form to and obtaining signatures from the Campus Administrators.

Depending on the type of property donation, some or all of the following Administrators will need to review and evaluate the property donation for conformance with university standards before acceptance by the university:

系主任/主任 (接受部门)
院长、副总裁或副总裁
FD&O
ITS
艺术品收藏委员会
Auxiliary
会计服务
资产服务

If the donated property is a new item, the Auxiliary will provide a copy of the invoice and check. If the donated property is a used item, the Auxiliary will provide sufficient documentation, such as internet pricing or vendor pricing, to support its Fair Market Value finding.

All donated property must be recorded at Fair Market Value per GASB 72, Fair Value Measurement and Application. The Fair Market Value is the current market price that is required to acquire property in the current condition at the time of donation.

一旦获得批准，财产协调员 [PC] will be notified of the expected donation.

If the 财产协调员 has not contacted the department prior to the arrival of the property, please contact the PC at the time the property is placed or delivered 到部门.

When notifying the 财产协调员 about a donated piece of property, please be prepared to provide the following information:

制造商的名字
型号/部件号
序列号/ VIN号
该项目的总成本
物品位置 [楼名及房间号码]
财产保管人名称和雇员编号

Gifts

A gift is property that is donated by an external party and accepted by University Advancement on behalf of the university.

Prior to the acceptance of a gift, approval must be granted by several Campus Administrators via the 非金钱礼物接受表格 [pdf].

大学的发展 will work with the accepting department to complete the form and provide all necessary backup documentation. Once completed, 大学的发展 will be responsible for submitting the form to and obtaining signatures from the Campus Administrators.

系主任/主任 (接受部门)
院长、副总裁或副总裁
ITS
艺术品收藏委员会
FD&O
资产服务
大学的发展

If the value of the gift is equal to or greater than $5,000, 大学的发展 will attach an original appraisal supported by an external appraiser to 资产服务最终签字后.

All gifted property must be recorded at Fair Market Value per GASB 72, Fair Value Measurement and Application. The Fair Market Value is the current market price that is required to acquire property in the current condition at the time of donation.

一旦获得批准，财产协调员 [PC] will be notified of the expected gift.